Birmingham And District Allotments Confederation
Representing Allotment Gardeners & Associations Across Birmingham

Notes from Exec Meetings

This page will show a condensed version of the minutes of exec meetings. Not all details can be published due to the sensitivity of some matters discussed. 

Notes from BDAC Exec. meeting 4th Feb. 2019

Complaints committee had met and action taken.

Flo Pickering - requests received, pro forma available on website.

Botanical Gardens asking for volunteers.

Show - cost of show - £8500. Agreed to give this amount from BDAC main account to enable progress to be made on staging show. All show income would go into the main account.

Need for sponsors and a prospectus was being drawn up with this in mind.

Repairs - BDAC is not taking on responsibility for general repairs etc this is the landlords work. BDAC has agreed to coordinate requests from Flo Pickering Fund.

Income from rents - request made for this information to see how money is spent.

Late rents paid direct to City - concern that committees were being railroaded into accepting a continued tenancy, this could not be tolerated. A late payment [in December] couldn't guarantee a continuation as plot could be let to another tenant.

Local committees - several diverse matters discussed and resolutions made. 

Health and Safety - further training requested - allotment officer to be approached.

Water - continued concern question of returning responsibility to City raised  if matters do not improve.

Trading Standards - it was felt that approaches to trading standards should be initiated by the City. A pro forma could be made available.

Walsall Road Allotments - meeting held at Kings Heath House - this was part of the Commonwealth Games "Legacy" several options outlined - disposal of whole or part of site, improvement to site, leave alone. It was clear disposal ideas were opposed.

Notes of BDAC exec meeting Jan 2019

  • Farewell to Nikki at Kings Heath House well attended by associations. This was greatly appreciated.
  • BDAC website to contain Data Protection Assirance
  • Flo Pickering Fund - details received from Nikki means progress should now be made. We are looking for a more efficient way of having money released from Fund. Submissions [incl. any already submitted] send to Clive Birch.
  • Show - needs major financial support - operating loss of £2978 in 2018.
  • Fruit trees on plots - rules allow UPTO 6 on a standard plot [300 sq.yda]. Management committees can use discretion if space is limited eg half plot.
  • Exec meetings - timetable for 2019 on website - observers welcome advise Chairman or Secretary beforehand.
  • Insurance cover for plot rent collectors - this is being investigated because of large sums being held.
  • Area Meetings - we are going to make these less formal ["chat with tea/coffee and biscuits"]. It is hoped to increase attendance and interest.
  • AGM suggestion we have an informal gathering [tea/coffee etc] before AGM